OIT Interdepartmental Project Portfolio

Interdepartmental Project Portfolio (IPP)

The OIT Interdepartmental Project Portfolio (IPP) aims to improve communication across OIT regarding project work and resource requirements.
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In advance of each fiscal year, we thoroughly review IT project requests for assessment, maintenance, enhancement, and new implementation of University systems. These requests are submitted to the Interdepartmental Project Portfolio (IPP) and validated by the Project Managers Team (PMT). The Administrative Technology Committee (ATC) then reviews and endorses the requests. Each request is evaluated based on factors such as business need, impact, cost/benefit, and risk. Approved requests are incorporated into the IPP for the upcoming fiscal year. 

What is new

  • A CIO call for FY26 proposals (demands) has been deferred. 
  • Projects with Active, Approved or Deferred statuses were migrated to ServiceNow. Creating resource assignments for migrated projects is optional. 

  • The legacy IPP is available as a view-only archive.

     

Need support or have questions? Open a ticket or email [email protected]

Request a project

Please use the corresponding demand creation below. Campus staff will complete a form, while OIT staff will be directed to ServiceNow. The demand creation submission includes:

  • Demand Name
  • Detailed Description
  • Sponsor
  • Business Justification

Campus Staff  OIT Staff

Dashboards for OIT and Campus Stakeholders

  • Open OIT Staff Demand View
    The My Demands view enables OIT staff the ability to see all demands you’ve opened in a single view.
  • Open OIT Manager Dashboard
    The OIT Manager dashboard provides visibility into demands and projects, with the ability to filter by business unit, sponsor, or demand manager.
  • Open Campus Stakeholder Dashboard
    The Campus Stakeholder dashboard provides a high-level overview of demands in the pipleline, including approved, completed, and deferred demands.

Training

Training and quick reference guides provide guidance for navigating the IPP. Email [email protected] if you have additional training needs.

Virtual Drop-in Support

Week of April 14Tuesday 1 - 2 p.m.Thursday 1 - 2 p.m.
Week of April 21Wednesday 10 - 11 a.m.Thursday 9:30 - 10:30 a.m.
Week of April 28Tuesday 11 a.m. - NoonFriday 10 - 11 a.m.
Week of May 5Tuesday 11 a.m. - NoonThursday 9:30 - 10:30 a.m.

Training Guides

Quick reference guides

FY26 Planning Calendar

Call for demands (deferred)Deferred until further notice
FY26 proposal submission deadline 
OIT demand manager review period begins 
ATC and PMT - Slate Preview 
OIT demand manager review period completes 
FY26 review of new demands 
PMT Summit and final review: New demands 
ATC final review 
CIO approval of FY26 slate 
OIT IPP Mid Year Review: New demands (off cycles) 

Annual IT Planning Process Timeline

Planning for each fiscal year begins in March, when the CIO issues a call for projects. OIT reviews submissions for demand, estimates and timing with submitting departments until June, when the PMT summit finalizes the slate. After ATC and CIO approval, projects begin with the fiscal year in July. Ongoing submissions, demand and resources are reviewed in quarterly senior staff meetings starting in September.”

OIT's annual demand planning process timeline. The image is described in the preceding table of dates on this page.

OIT's annual demand planning process timeline. The image is described in the preceding table of dates on this page.